Capacity per departure
Set a rider cap on each departure. When it fills, the booker marks it full.
Tours
Bike tour booking software with real capacity control.
Scheduled departures, a rider cap on each, and a hire-bike option that holds real rental stock, so the same bike is never promised to two riders.
Waivers, waitlists and the day-before reminder are built in. Payment goes through your own provider, straight to you.
What's in the box
Hire-bike holds
Offer a hire bike three ways: not at all, as an add-on, or included. Either way it holds real rental stock.
Waivers signed at booking
Attach a waiver and riders accept it as part of booking, with your shop's terms.
Waitlists built in
A full departure takes a waitlist. When a spot frees up, promote the next rider from the departure view.
Reminders included
A confirmation at booking, a reminder the day before, and a cancellation notice when a rider pulls out from their manage link.
Refunds without a second system
Payments settle to your own Stripe or Square account. A rider who cancels inside your policy is refunded through that provider on its own, and a refund you issue from the provider's dashboard shows on the booking.
One admin for everything
Departures and their bookings sit in the same admin as your repairs and hire.
Sell departures from your own site
Paste an embed snippet scoped to tours on the page where you describe the ride. It shows the departures only, resizes itself, and can go transparent.
How it works
For your customers
- 1
Pick a departure
A date and departure from your booking link, plus a hire bike if you offer one.
- 2
Accept the waiver and pay
The waiver and your terms at booking. Payment through your own provider.
- 3
Get reminded
A confirmation straight away and a reminder the day before.
- 4
Turn up and ride
Their manage link keeps the booking handy. A cancellation frees the spot for the waitlist.
For the shop
- 1
Set up the tour
Departures, a rider cap per departure, a price per rider, and whether a hire bike is offered, included, or neither.
- 2
Watch it fill
Full departures take a waitlist. Hire bikes are held from your real rental stock as spots sell.
- 3
Run the ride
The bookings are in your admin, the waivers are signed, the money has settled.
A dollar a booking. That's the pricing page.
Priced locally in every market. After 100 bookings in a month, the rest are free. Customers pay your shop; Velobook never holds their money.
- 30-day free trial
- No monthly fee
- Capped at 100 bookings a month
- Every feature included
Questions shops ask
Can a tour include a hire bike?
Yes, three ways: no hire bike, hire bike as an add-on, or included in the price. A bike on a tour holds real rental stock.
What happens when a departure is full?
The booker marks it full and offers the waitlist. If a spot frees up, promote the next rider from the departure view and they're confirmed in.
Do riders sign a waiver?
Yes, if you attach one. Riders accept the waiver and your shop's terms as part of booking, not on a clipboard in the car park.
How do refunds work if I cancel a ride?
Tour payments settle to your own Stripe or Square account, so the money is yours to give back. A rider who cancels inside your policy is refunded through that provider on its own, and a refund from the provider's dashboard shows on the booking. Velobook never holds the money.
Does Velobook take a cut of tour payments?
No. A dollar a booking, priced locally, capped at 100 a month. That's the whole fee. Customer payments are between the rider and your shop.
More ways shops use Velobook
Servicing and repairs
Drop-offs, mobile repairs, rush jobs, checklists, approvals, parts ordering and a live repair tracker.
Rentals
Multi-day hire, hourly windows, QR fleet stickers and delivery.
Workshops and classes
Group sessions with capacity, group signups and automatic reminders.
Bike fittings
Session tiers, intake forms, fit report PDFs and rider accounts.
Pricing
A dollar a booking, capped monthly, every feature included.
Guides
How-to guides for every kind of bike business.
Fill the next departure without touching the phone.
Setup takes an afternoon. The first 30 days are free.